boardroomdigital.info A digital board meeting can be a great option to discuss issues in the boardroom with remote participants. These meetings are a great alternative to face-to-face meetings, and can be used in conjunction with traditional board meetings when needed. Virtual boardrooms are a great way to enhance the involvement of remote directors, decrease the amount of paperwork and run meetings more efficiently. In addition, the use of an electronic meeting system can cut costs for board members, by eliminating printing costs and reducing travel costs.

Start by testing your software with the attendees in person before the meeting. This will ensure that everyone knows the software and can follow along with ease. The meeting should be scheduled at an hour that is suitable for all participants so that they can avoid distractions and maintain concentration. If possible, it is best to hold the meeting using video chat so that all directors hear each other and view the speakers.

It is crucial to be prepared for your online board meeting, and to create an agenda ahead of time. This will allow you to save time and focus on other important topics. You should be sure to ensure that you have enough time for each item on the agenda to allow ample time to discuss the topic. Also, you should set the tone of the meeting by following the rules of a board meeting. You should, for example, mute your voice when you’re not speaking.